Minutes of Board of Athletics Meeting

November 14, 2001

1.  MEMBERS PRESENT:

             Bob Bowman               President                               Joanne Slaton-Camargo                   Secretary

             Jerry Colman                Vice-President                      George Kleeman                               Past President

             John Mansoor             Executive Director                Fred Baer                                           Media

             Lori Maynard              Officials                                 Sonny Maynard                               At Large

             Tyler Abbott               Mens LDR                             Shirley Connors                                Guest

             Lloyd Stephenson      MaMLDR                              Bruce Colman                                    Awards Chair

             Ron Daniel                   Racewalk                               Cynci Calvin                                      Com Com Chair

             Harmon Brown            Medical                                  Irene Herman                                     Membership

             Charles Desjardins     MLDR                                    Ruth Anderson                                 WLDR                    Dick Connors        Officials Al Hernandez                                                                                                                      Guest

             Ed Hicks                       Guest                                      Carol Keller                                        WLDR                    Todd Kelly            LDR  XC             Susan Beck                                                                                                        WLDR Chair

             Amol Saxena                Medical                                  Charlie Sheppard                              Disabled Athlete

             Phil Watkins                Youth                                     Dave Shrock                                      Coaches

             Hollis Lenderking       MLDR                                    Bob Rush                                           Guest

             Dave Ahn                    MLDR                                    Darrell Hampton                               Youth

             Deborah Sample          Youth                                     Mike Hammerquist                           Youth

             Claudia Wilde              Guest                                      Bob Shor                                            Youth

 

2. THANKS:    Cal coaches, Ed Miller and Joy Upshaw personally came to thank the association and officials for working their meets this past season.  They appreciate everything that has been done and hope to continue the relationship in the future.

 

3. MINUTES:  Correction to spelling of the name Neff.  Under item 4 (Budget) regarding the first $3,000 LDR funds; should be year 2002 not 2001.  Only members of the board should identify themselves as committee members for voting purposes.  Corrections should be made and all others noted as guests.  Motion to approve minutes of 9-19-01 with amendments.  Seconded and passed.

 

3. TREASURERS’ REPORT:  Motion to accept Treasurers report of 9-19-01; seconded and passed.

 

4. CONVENTION:  We have 16 delegates plus alternates.  In addition, we have representatives for each committee also attending the convention.  A suite at the Adams Mark Hotel in Mobile is available to any individual or committee group during the convention to conduct business or meetings of any kind.  All delegates and representatives are responsible for reporting back to their respective committees and to the association regarding what went on at the convention.  A reimbursement form will be passed out at the convention for those seeking reimbursement expenses for the convention.   There is no voting for people or offices this year so all of the convention business is committee related business.   There were several items tabled last year that will be brought up again this year. There is also a proposal to add another two delegates across the board.  Currently everyone gets ten.  Since this is not a rules changing year, if you have any rules changes you want submitted for next year’s convention please drop George Kleeman or Bob Podkaminer an email and it will be done.  

 

5. YOUTH CHAMPIONSHIP MEETS:  At our last board meeting the BOA approved a proposal to have the Pacific Association oversee the youth championship meets for the upcoming 2002 season.  The meets involved are the Youth Championship Meet, JO Association Championship Meet and JO Region 14 Championship Meet.  A $10,000 line item was submitted for meet management with funding coming from the profits of the 2001 National JO meet in Sacramento.  The hopes were to have better managed meets by supplying meet management including certified officials.  All net proceeds from these three meets will go to the youth committee travel fund.  However, at the youth meeting on October 13th this vote was overturned by the majority of the committee members present at that meeting.  Two teams (Speed City and 3M) were jointly awarded the JO Association meet.  The BOA will vote again at the November 14th BOA meeting to either uphold the October 13th decision of the youth committee members or uphold their previous vote.  All youth members were invited to the November 14th meeting to offer their reasons why this board should vote to allow them to host the meet.  There was one representative available to offer their point of view why the two youth committee teams should be allowed to host the meet.  Arguments for both sides were heard.  The purpose of the PA running the meets at this time is to use it as a teaching mechanism for the youth teams and in so doing, in the future getting out of the youth meet management business and to insure that the profits from the meets go to all Youth Clubs in their travel fund and not to just one or two clubs.  The representative for the joint team venture pointed out that they are quite capable of hosting the meet as well.  Please note, the profit margin on the JO Association Championship Meet is somewhere between $10,000 and $15,000.  A motion was made to have the PA run the meet as previously voted.    Seconded and passed; the PA will use meet management to host all three championship meets.

 

6. ASSOCIATION BY-LAW CHANGES:  Most of the changes relate to electronic communication capability.  Previously we could not suspend anyone but that can be done now; we do not have to make a recommendation to the head office.  Decisions made by our association are final.  Another issue relates to elections when there is not a majority vote.   If a committee does not have election procedures in place, it is just a matter of putting a procedure in place as a way to resolve that problem.  If you have your own committee bylaws those can be used.  This and all bylaw changes must be consistent with the National rules.  The Coaches Committee will have three divisions; one for collegiate, community/junior college and senior coaches; second for high school and youth coaches; third for coaches education.  A motion is made to remove community/junior college and only use college.   A suggested amendment is made to accept the bylaw changes that were sent out in November.  Motion to approve the bylaw changes as amended.  Seconded and passed.

 

7. 2002/2003 CHAMPIONSHIPS:  The city is dragging their feet so Granite Regional Park is not expected to be ready in time for the championships; therefore it will probably take place at Sierra College.  The date is December 7th, the weekend Saturday of the convention.  2002 & 2003 Outdoor Track & Field Championships are probably set for Stanford.  Nothing official has been signed but everything has been geared up to go.  The Juniors will be there also.  It will move from a three to a four day meet; Friday through Monday.  The Seniors will finish up on Sunday and the Juniors on Monday. The multievents will be held in a different venue.

 

8. GRIEVANCES:  The disqualified athlete from the Houlihan’s race appealed on a general appeal; not acceptable to the grievance committee.  The ruling was made to uphold the disqualification of the athlete.  A three person committee is formed from our board of athletes to conduct a hearing on this matter.  Regarding the youth grievance - it is still ongoing; in the appeal process.  A hearing will be conducted and a decision will be made at that time.    

 

9. REPORTS:    From Membership, Open, LDR, Coaches, Officials, Youth, Media

 

10. MISCELLANEOUS:

 

·         Once an athlete’s birth is sent into the PA headquarters for verification they are verified for life; there will be no need to send in a copy of birth certificate each year.  However, the national office will still require a copy at the regional  meet

·         Coaches Education Level 1 Clinics at Modesto Junior College - brochures available

·         Developmental Clinic at James Logan first weekend in February

·         “Pacific Association On The Move” will be the slogan for attendees at the Mobile convention

·         Officials Clinics every Saturday in January and February - see website for more information

 

Motion to adjourn.  Seconded.  Meeting adjourned

Our next meeting will be January 16, 2002