1. MEMBERS PRESENT: Bob Bowman President Joanne Slaton-Camargo Secretary George Kleeman Past President Bob Podkaminer Treasurer John Mansoor Executive Director Shirley Connors Guest Tyler Abbott Mens LDR Bruce Colman Awards Chair Lloyd Stephenson MaMLDR Dan Davidson Equipment Cynci Calvin Com Com Chair Ed Hicks Officials Charles Desjardins MLDR Dick Connors Officials Bob Rauch Officials/At Lge Gail Wetzok At Large Fred Baer Media Dave Ahn Mens LDR Ruth Anderson Womens LDR Susan Beck WLDR Chair Ron Daniel Race Walking Irene Herman Membership Hollis Lenderking Mens LDR Mark Winitz Mens LDR Bob Rush Guest 2. MINUTES: Motion to approve minutes seconded and passed 3. TREASURERS' REPORT: As of 8-31-02 we are $32,000 in the positive for 2002. Expectations are to have a deficit which will be covered from our reserves. There are several factors that bring our income down such as sanctions and interest rates. We will be in better shape this year than expected at the end of the year because of extra income from meets but we will still have a $10,000 deficit instead of the projected $30,000. We are however, in sound financial condition but the association as a whole, must still be careful with our spending in all areas. Our reserve is approximately $140,000 plus or minus. The budget is officially closed around March of each year for the previous year. There is a question whether we can go back to net reporting instead of cash flow accounting. Even if we go back, the cash flow accounting will have to be maintained. Motion to approve Treasurers' report seconded and passed 4. BUDGET: The budget report consists of four columns with first being 2001 final outcome, the second is what we wanted to have happen in 2002, third column is what we really believe is going to happen in 2002 and based on that with discussions and submissions from the BOA committees, the last column is the proposed 2003. The association should have a set of Financial Procedures available in 2003. Motion made to postpone approval of budget because of severe impact on LDR committee. Amendment to motion made that $1000 LDR did not use in cross country travel fund, carryover to next years budget for LDR. In actuality $500 was put back for 2003 LDR budget. Only $500 was lost not $1000. After much discussion, motion withdrawn. Recommendation is made to approve existing budget and take a look at it again in 2003 as time goes on. Motion made to approve the budget report as submitted, seconded and passed. Motion made that the first $5000 from LDR type sources goes toward increasing the LDR budget up to $20,000 for 2003. Seconded and passed 5. GRIEVANCES: LDR Houlihan grievance, National panel ruled in favor of the association ruling against the athlete. Regarding the two youth grievances; they have been appealed to the National office and we are waiting to hear from them on those issues. Another LDR internal operative procedure regarding scoring teams within championship events. This has not been presented as a grievance, even though it is in violation of regulation 7a1d. Suggestion is to take it up with the Law and Legislation Committee 6. MISCELLANEOUS: � Our association has seventeen delegates approved to vote at this years convention. The list is finalized with alternates included � Jesse Owens Banquet is individual tickets unless you buy tickets all together to sit at the same table � At the convention there will be no suite this year as in the past, but we will have a caucus Thursday morning in one of the meeting rooms � 2002 National Cross Country Championships - course is laid out, expecting a big turnout from the PA; can sign up on the web now with credit card � 2002 PA XC Championships is also the Western Regional Championships � 2003 JR/SR Championships will be held at Stanford again. � American Community College Elite Invitational will be held at Chabot College - March 22nd � Golden West will be packaged with NCAA Championships and will be moved to Sunday at the Sac State venue. Sacramento Sports Commission will be taking over the Golden West from now on � Tickets will go on sale for the 2004 Olympic Trials in January; there has already been pre-season sales amongst Sacramento Sports Commission members. If you want to volunteer to help at the trials contact Kleeman for application � Sacramento Sports Commission has entered into a relationship with the Gold Coast Corporation of Australia to alternate hosting the Pan Pacific Masters Games; odd years in Sacramento and even years in Brisbane, Australia. The track events will take place at either Hughes Stadium or American River College the first weekend in August � Youth JO Championship meet will be hosted again at James Logan High School; our Region 14 meet is in Fresno; the PAC Championship meet location is to be determined � Suggestion made that we officially try to take over San Luis Obispo County. We tried to do it in a nice way last year; this year we should be more aggressive. We now have all disciplines from youth, masters, officials, track&field, road running, everything. Hopefully will get an agreement between associations. Motion made to pursue a legal method of obtaining San Luis Obispo County, seconded and passed. 7. REPORTS: � Membership - 127 clubs registered; just short of 5,000 members to date � NIKE raffle for free shoes - 227 clubs participated nationally, 20 clubs from PA submitted surveys; 3 were awarded shoes for their clubs - San Francisco Senators Track Club, Tri-Valley Vault Club and Santa Cruz Track Club � Officials - Annual meeting held last weekend in August at UC Berkeley - luncheon and awards Dick Connors is being nominated for the National Horace Crow Award � Media - IAAF funded television coverage of North America/Central America/Caribbean Championship in San Antonio - September 29th; Grand Prix Cross Country winner of last year, Rachel Cook has been appointed Womens Cross Country coach for UC Santa Cruz; they have not been scored upon to date � Excellent turnout for the 50K National Trails Championship August 24th at the Marin Headlands; great conditions for the runners. Unestablished athletes came in and took the top 5 places. � LDR - All road traveling happening this fall. Steve sent to 5K National Champions Providence, sending a male to Senior Bowl Championships in November, Melony to 10K National Championship, sending two people to the Twin Cities National Championships. � Monterey training site has all the nuts and bolts in place; not much change. Still looking for a coach to run program for the first year; have received great resumes from top notch coaches from all over the country. Still need funding to meet that $150,000 budget needed to run program for the first year; have been able to raise about $20,000 thus far. Motion to adjourn. Seconded. Our next meeting will be November 13, 2002 in Walnut Creek BOARD OF ATHLETICS MEETING 9/19/02
