LDR MEETING MINUTES Benbow State Park Saturday, Oct. 18, 2003 Those present: Tyler Abbott, Men's LDR Chair (Hoy's Excelsior); Lloyd Stephenson, Masters LDR Chair (Hoy's Excelsior); Cynci Calvin, PA & LDR Secretary (Buffalo Chips); Cary Craig (Buffalo Chips); Susan Beck, grand prix bid coordinator (Hoy's Excelsior); Irene Herman, PA Membership Committee chair (Impalas); Elmo Shropshire (Tamalpa); Mike Dziedzic (Tamalpa); Mike Lotter (Tamalpa); Phil Phythian (Tamalpa); Bernie Hollander(Tamalpa); Sam Hirabayahsi (Tamalpa); Mike Gama (Hoy's Excelsior); Jim Gorman (Hoy's Excelsior); Les Ong (Hoy's Excelsior); Tom Bernhard (Hoy's Excelsior); Matt Regan (Hoy's Excelsior); Bob Darling (Hoy's Excelsior); Hollis Lenderking (Bay Area Ultra Runners). Meeting called to order at 3:20 p.m. **Minutes from the May 11 meeting following the Zippy 5K were unanimously approved with the correction that Mark Winitz (West Valley Joggers & Striders) was present. SUBCOMMITTEE REPORTS Cross Country The regional championships will be held November 15 (at a 4-mile course on Morley Field in Balboa Park, women 8:30 men 9:15), so the PA Championships will be November 23. Ultra 2004 Schedule: still has some questionable events (Firetrails, Headlands, Quad Dipsea) Number of participants stable although lots of late entries. Travel fund issue: There's no national level 100K selector or championship for selecting world 100K participants so athletes are unable to apply for PA/USATF travel funds. Because of this, ultra travel funds are likely to remain unspent this year. BANQUET Tamalpa and Irene Herman will work together on this. BUDGET 2004 budget was approved as requested except that the road grand prix purse was again reduced from $20,000 to $15,000, with the stipulation that the first $5,000 of unbudgeted income from LDR sources would be used to increase the purse up to $20,000, and the $1,000 Performance of the Year money was not budgeted. In 2003 the same deal was in place with respect to the grand prix purse and the funds came in, so the purse will be $20,000. VOLUNTEERS ** Julie Fingar unanimously approved as Women's LDR Chair ** Cary Craig unanimously approved as X-C co-chair. The Communications committee needs a member. For Board of Athletics representatives, Julie Fingar & Karin Kuffel were appointed to vacant positions on the Board. Two more women are still needed. RULE CHANGES To be voted on at the next meeting: Any rule change made for the Road Grand Prix that does not conflict with XC guidelines would automatically apply to XC. **Unanimously passed: Cross country rules will reflect the three changes made to road team scoring last year: (1) Senior men's teams consist of four athletes, not three, though three person teams may score after all four person teams; (2) If there are not enough A teams to collect all the team prize money at a race, the money may go to the top B team(s); (3) All teams present at a race receive a minimum of one point. **Unanimously passed (after an ammendment vote was passed 6 to 4 changing the proposal for open from $200/$125/$75 to $225/$125/$50): that the standard ($2500) Road Grand Prix prize money breakdown will be, for open teams, $225/125/50 instead of $275/125; for master teams, $125/75 instead of $150/50; and for seniors, $50 individual/$75 team instead of $75 individual/$50 team. 2004 ROAD GAND PRIX SCHEDULE ** 2004 schedule approved as submitted (with CIM/Christmas Relays point value on a spearate vote) approved with 5 in favor, 3 against and 2 abstentions (see Appendix A). Note that the Fleet Feet Mile and the Humboldt Redwoods Half Marathon were both approved on either of two dates, with the request that the races let us know the final dates before the end of the year. ** Unaninmously passed to ask Cal 10 RD to move Cal 10 date up to a mutually-agreed upon date in Feb. in 2005. ** Unanimously approved to accept CIM & lower the Christmas Relays point value to 1.0 if the CIM date stays on December 5. PASO ROBLES FEEDBACK # of PA entrants were significantly down, and race Director Mitch Massey requsted feedback from us regarding this and the race in general. The following suggestions were given (no votes were taken): - poor shirt - registration confusion - needs better publicity - SLO annexation in limbo (that official annexation would help) - make results easier to read - have masters race first - shorten awards ceremony, make it sooner - improve web site - include travel routes and places to stay, and make easier to use RHODYCO REQUEST Now has 3 events on GP road circuit, all double point. Wants better access to and particpation in publicity efforts for elite athletes (press, interviews, bios, award ceremonies). **Unanimously approved to assign an elite athlete coordinator. (Mark Winitz, not present, was mentioned as a possibility.) **Unanimously approved that all comped athletes must put (or update) their bio on the PA web site before Feb. 15 of the year in which they are comped or they will be removed from the comp list until they do so. Lloyd Stevenson agreed to contact Dave Rhody about race day logistics for each RhodyCo race. TRAVEL FUNDS Chis Lundy was assisted with her travel to the Tufts 5K 10/13. Cristian Hesch will be assisted with his travel to the Senior Bowl 10K in Mobile, since Peter Gilmore declined the funds based on his running the Chicago Marathon. ** Unanimously approved to use the 2003 system for awarding cross country travel funds in 2004: male/female winners of both the grand prix and the PA championships. APPEALS If any are pending, they will be discussed at the Clarksburg meeting. NEW RULE CHANGES TO BE CONSIDERED XC prize purse: make $1000 the minimum (1 point); $1500 is awarded 1.5 points. For events longer than 25K, open men's & women's and men's masters will require 5 members instead of 3. OTHER NEW BUSINESS Start encouraging 2004 PA/USATF membership registrations. Meeting adjourned 4:48 p.m. APPENDIX A: TENTATIVE 2004 SCHEDULE Pending CIM bid and two date confirmations 1/11 Cal 10 $2,600 1 point 3/6 NorCal John Frank Memorial 10 Mile $3,900 1.5 points 3/21 Across the Bay 12K $5,500 2 points 4/18 Hewlett Packard 10K $5,500 2 points 4/25 News 46 (Big Sur) 5K $2,600 1 point 5/9 Zippy 5K $2,600 1 point 5/31 Pacific Sun 10K $2,600 1point 6/19 Shriners 8K $2,600 1 point 7/11 OR 7/18 Fleet Feet Mile (Davis) $2,600 1 point 9/19 Jamba Juice 5K $5,500 2 points 9/26 Heritage Oaks Bank 10K $7,800 3 points 10/17 OR 10/10 Humboldt Redwoods Half Marathon $2,600 1.5 points 11/7 Clarksburg 30K $2,600 2 points 12/12 Christmas Relays $2,600 (points subject to CIM bid)
