Dear Fellow Official,

October 25, 2004 (Revision 1-Stanford Clinic Update)

Recertification

This is to let you know the plans for the recertification clinics for 2004-2005. As you know we all have to be recertified for the new Olympiad. In order to try to make this as painless as possible we are offering Recertification Clinics at which you can take the Association Level test as part of the clinic in groups or 3 or 4, get your picture taken if needed, and fill out the remaining paperwork.

For your convenience I have attached this whole letter including the two attached forms in an acrobat file. I have also attached the forms in separate Word files. You should be able to download these files and then print the required two forms. If you have problems, let me know and I will send the two forms separately. The letter and the forms will also be available on the PAUSATF website under Officials.

There is no fee for the recertification clinics and they will be held at a number of locations during the next three months. If you can't make one, you can still take the test at home and send it in.
We expect these clinics to take about 3-4 hours. Most are on Sundays this fall to avoid the conflict that many of us have with cross country championships over the next few weeks.
Jim Hume, our new certification chair, will be at most of the clinics. He will collect the papers you bring and take your picture if you want an updated picture on your new official’s card. No cards will be issued without a digital picture being submitted along with your paperwork.
If you took the test and were certified for the first time in 2004, you will automatically be recertified for the 2005-2008 Olympiad. You need not take the recertification clinic or review.

Since the first recertification clinic is in Sacramento in two weeks, please let us know soonest if you plan to attend so we can have the right number of books and review test available.

Here is a list of all the recertification clinics.

Date	Time	Clinic	Cost	Location	Contact/Instructors
Nov. 7	9:00 am-12:00 pm	RW Recertification Clinic	None	Conference Room, Hughes Stadium, Sacramento City College	Art Klein, George Kleeman, Dick Petruzzi
Nov. 7	12:30 pm -4:30 pm	T&F Recertification Clinic	None	First Aid Room, North end of Hughes Stadium, Sacramento City College	John Shirey, John Murray, Joann Ottens, Jim Hume
Nov. 14	9:00 am-1:00 pm	T&F Recertification Clinic	None	Gym Building just below track at San Francisco City College	Bruce Colman, Dick Connors, Jim Hume, Margaret Sheehan
Nov. 14	1:30 pm-4 :30 pm	RW Recertification Clinic	None	Gym Building just below track at San Francisco City College	Art Klein, George Kleeman
Nov. 21	9:00 am-1:00 pm	T&F Recertification Clinic	None	Stanford at Arrillaga Sports Center (SW of Track): ABC conference room & Kissick Auditorium	Rick Milam, John Lilygren, Dick Connors, Leon Glover
Nov. 21	1:30 pm-4 :30 pm	RW Recertification Clinic	None	Stanford at Arrillaga Sports Center (SW of Track): ABC conference room & Kissick Auditorium	Art Klein
Dec .4	9:00 am-1:00 pm	T&F Recertification Clinic	None	Reed High School, Sparks- Signs from front entrance	John and Deri Bowen

Dec. 18	1:00 pm-5:00 pm	T&F Recertification Clinic	None	Santa Rosa, Bob Shor's house 1730 St. Francis Road, Santa Rosa, CA 95409	Bob Shor (707) 539-6787 [email protected], Bob Podkaminer
Dec. 18	9:00 am-1:00 pm	T&F Recertification Clinic	None	Hartnell College by Gym near front entrance, Salinas	Joe Nemeth, Jim Hume
Jan. 8	1:00 pm-4:00 pm	LDR Recertification Clinic	None	Marina Middle School, Bay and Fillmore. Park in School lot on east side off Bay before Fillmore.	Rick and Kathi Berman, Mark Wintz
Feb. 5	9:00 am-1:00 pm	T&F Recertification Clinic	None	Anderson	John Lipsey and Dennis Boyle
Feb. 12?	9:00 am-1:00 pm	Last Chance T&F Recertification Clinic	None	Patterson	If enough demand it will be held on Feb 12, contact Tony Williams at . (209) 892-6818.

For the recertification clinic you need to

Have paid your 2005 USATF membership fee on line at www.pausatf.org, and printed out three copies of the proof. You keep a copy, and we will collect two copies at the recertification clinic. One copy goes into your file and the other copy will be sent to the Pacific Association Office…proof you are a USATF member so we will pay your recertification fee. See online membership procedure below for details.
Send an e-mail or letter to Jim Hume ([email protected]) telling us which clinic you are going to attend. We need this information to help us to be prepared.
Bring a resume of the meets you officiated for the last 4 years…meet resume is particularly important if you want to be upgraded to the next level or want to maintain your current certifications.
Bring your 2004 rulebooks to the recertification clinic. You will need the USATF book (the USATF rulebook was reorganized in 2004 so earlier books won't work) , the NCAA book and the High School book. We will have some copies for each group if you don't have one.
Click Here for the clinic application that we would like you to fill out and bring with you to your clinic. If you do not do it at home, you will have to do it at the clinic.
Click Here for the official’s database that we would like you to fill out and bring with you to your clinic. If you do not do it at home, you will have to do it at the clinic.

The National and Master Level general tests for Track & Field, LDR/XC, RW and specialty reviews will be available at each clinic so that you can get a copy to take home, complete and return it to Jim Hume at the address indicated on each review.
After the first of the year, those of you who want to be certified as Master Referees will have to take a national exam in each discipline you want to be certified in. There are 5 categories, namely, Track, Field, Race Walking, Long Distance Running and Cross-Country and Combined Events. These tests are being delayed so that they can incorporate the 2005 rule changes. As Master Referees we thought it was important that you be tested on the latest rules and be aware of those changes for 2005 since you are the leaders.

So what reviews do you need to take? Look in the appropriate column if you are certified or want to be certified at that level and then go to the sport or disciplines of interest. If you want to be certified in both T&F and LDR then you need to satisfy both rows. For RW and T&F above Association level you need to satisfy both those rows. If you a National certified level official in one discipline or skill and Master level in another area then you need to take the Master level reviews which will automatically qualify you for association or national level. Note the numbers indicate how many reviews are need for that level of certification in that sport or discipline.

Level to be certified at / Sports or Disciplines	Association Level	National Level	Master Level
Track & Field	Association Level T&F Review (1)	Association and National Level T&F Reviews (2)	Association, National & Masters Level T&F Reviews (3)
LDR & Cross Country NO T&F Reviews are necessary.	Association Level LDR Review (1)	Association and National Level LDR Reviews (2)	Association, National & Masters Level LDR Reviews (3)
Race Walking Association T&F Review IS necessary	Association Level T&F and RW Reviews (2)	Association and National Level RW Reviews and Association Level T&F Review (3)	Association, National & Masters Level RW Reviews and Association Level T&F Review (4)
W&M	W&M Review (1)	W&M Review (1)	W&M Review (1)
Technical Manager	N/A	Resume to Kleeman	Resume to Kleeman
Specialty	None	Each one you want	Each one you want
National Referee	N/A	Same as for this level	N/A
Master Track Referee	N/A	N/A	Master Level T&F Reviews and Master Track Referee Test (4)
Master Field Referee	N/A	N/A	Master Level T&F Reviews and Master Field Referee Test (4)
Master LDR/XC Referee	N/A	N/A	Master LDR/XC Level Reviews and Master LDR/XC Referee Test (4)
Master Race Walk Referee	N/A	N/A	Master RW Level Reviews and Master RW Referee Test (5)
Master Combined Events Referee	N/A	N/A	Master Level T&F Reviews and Master Combined Events Referee Test (4)

There are now association level, national level and master level exams for Track &Field, Race Walking, and Long Distance Running /Cross Country. Although there are some common elements, each specializes in the rules applicable to each of those disciplines.
The association level reviews are intended to get you familiar with the layout of each of the rulebooks and so questions are fill-in questions and are generally in sequential order as they appear in the book with reference to the applicable rule is given.
For the National and Master level exams, there are true and false questions and multiple choice questions. These are not necessarily in order and sometimes there is not a direct applicable rule.
The Master Level reviews also have some essay type questions where you are asked to apply the rules to situations that might occur. In some cases the answers may be found in more than one place in the rules. You only need to reference one of the appropriate rules. We ask for the appropriate rule so we can make sure you are applying the rule correctly. In the Track & Field rules we have asked you questions from the three major rulebooks we use, namely, High School, NCAA and USATF. Note our reviews in the Pacific Association are slightly different from the national exams for this reason. In LDR and RW there are a few IAAF questions.

Steps for getting your 2005 USATF membership number and temporary card online after November 1,2004 for 2005: (Don't try to register before November 1.)

v Go to www.pausatf.org website.

v Put the cursor on the "Join Now" button and hit enter.

v If you don't live in the Pacific Association per se or don't have online access, then you will need to use one of the two print application options on this page to print a paper copy and send it in to the Pacific Association Office at 120 Ponderosa Ct, Folsom, CA 95630 with your check for $20. You don't get a discount since we will have to send you your card. If your not sure look at the map that is available by doing the next step.

v If you live in the association then put the cursor on "Signup Online" and hit enter.

v If you have been a member in any year since 2001 then signing up is easy but you will need your previous membership number and your password. This is not your Officials badge number but you membership card number. It has 10 numbers. If you don't have your password then put the cursor on "Don't Know Your Password" and hit enter and follow the directions. It will help you get your password. If you haven't been registered since 2000 complete the application form. Under the membership categories, check your current level of certification. Note to pay for the online registration you will need a credit card.

The regular clinics for next year are currently being scheduled and will be the subject of a subsequent letter. Both this letter and the clinic letter will be available online at the PAUSATF website.

Yours in track,

George Kleeman, Jim Hume

George Kleeman and Jim Hume

Instructions for Completing the Certification Application and Database Form

Please Print! If you do not type the information on the form, please make a special effort to print as legibly as possible- no abbreviations. Remember, the person entering the information is not familiar with your handwriting. To help data entry, Certification Chairs are to note any changes, updates or upgrades with a highlighter. All those being USATF certified for the first time are to be certified at the Association level.

Item #

1. Certification Number: Enter your six-digit certification number (e.g., 003792) including the leading zero (A0") provided for you. Leave this blank if you are being USA Track & Field certified for the first time or are unsure. This number will then be entered by the USATF Vice Chair - Certifications.

2. Name: Print/Type your last name (including Jr., Sr., Ph.D., MD, etc.), your first name and your middle initial (up to 4 characters). A Dr. will not be entered in front of your name.

3. Nickname: Indicate any nickname (Smith, Fred G. Lefty).

4. Address: Indicate your complete mailing address (e.g., Rural Route #1 - Box 438 or 1032 3^rd West). The National Committee may contact you about certain major meets or with general information.

5. City: Indicate the name of the city needed for your mailing address (e.g., Issaquah).

6. State: Indicate the 2-letter postal abbreviation for the state for your mailing address (e.g., WA).

7. ZIP Code: Enter the ZIP code (5 or 9 numbers) for your nailing address (e.g., 98027 or 98027-0255).

8. Phone:( Provide the area code and phone number where you can be reached during the evening hours.

9. Gender: Indicate your gender (sex) by placing a check mark () in the appropriate box.

10. Association: Indicate the name of your local USA track & Field Association (if not already indicated).

11. First Year: Indicate the first year you officiated any track and field events (whether certified or not).

12. Date of 1^st USATF/TAC Certification: The Vice Chair - Certifications will indicate the date you were first registered as a Certified Official by TAC/USA or USA Track & Field. Please leave this item blank.

13. Data Current As: Completed by the Vice Chair - Certifications, this date is when the data is received and is approved for database entry. It will be 10/1/2000 or later and indicates the most current effective date of all entered data.

14. Certification Level: Your Association Certification Chair will enter an overall certification level status (either Association, National, Master, or Emeritus). This level is established, awarded and entered by your Association Certification Chair and is subject to review each four-year Olympiad (i.e., This level is awarded for the 2000-2004 Olympiad period only).

15. New Upgrade: Your Association certification Chair will indicate the new overall certification level (Association, National, Master, or Emeritus) to which you have been promoted.

16. Latest Upgrade Date: Your Association certification Chair will indicate the date on which you were awarded your latest (i.e., current overall certification level (Association, National, Master or Emeritus).

Digital Picture File Name: If a digital picture is being submitted with this application, this would be the name of the file. It is preferred that the name be in LastName,FirstName.JPG format i.e., Brown,George.JPG. Camera generated file numbers will be accepted.

17-19 Skill Specializations: The Association Certification Chair will CIRCLE an appropriate letter to the left of each officiating skill area which applicant actively serves as a competition official. This indicates the skill rating the applicant has achieved for that officiating skill (i.e., an A will be circled if certified at the Association level for that skill, or N@ for National level, or M for Master level). A certification level for any individual skill/event area cannot be higher than your overall certification level, #14 above. It is NOT possible to hold a Master rating in many skill areas. Thus there should be a variety of levels indicated for Master level officials. Note: It is possible to hold the Association level Certification with no skills circled.

Example: though I may have an overall rating of Master, but am an Association level Shot Put official, National level Timer and a Master level Umpire. Thus, the A next to the Shot Put would be circled, N next to Timer and M to the left of Umpire. Officials holding an overall rating of Association level official are not eligible for those skills that are shaded and marked with an asterisk (*).

20-21 Race/Ethnicity/Age: This optional information will only be used for grouped data to assess our progress toward our goal of promoting diversity, it will never be linked to any individual for any reason.

Sign and date your form; then return it to your Association’s Certification Chair for processing.