PACIFIC ASSOCIATION/USATF BOARD OF ATHLETICS MEETING MINUTES March 8, 2005; Foster City Recreation Center, Foster City Meeting called to order at 7:43 p.m. PRESENT: Tyler Abbott-Treasurer, Men's LDR Chair.; Fred Baer- Media; Bob Bowman- President; Cynci Calvin- Secretary/Communications Committee; Bruce Colman-Awards; Jerry Colman-Vice President, Open T&F; Dick Connors-Officials; Shirley Connors-Officials; Irene Herman- Membership; George Kleeman- Past Pres.-Officials; Art Klein- RW; Hollis Lenderking- Ultra Subcommittee, Men's LDR; John Mansoor-Exec. Dir.; Lori Maynard, Disabled Athletes; Sonny Maynard, At-Large; Deborah Sample, Youth; Margaret Sheehan-Officials; Charle Sheppard, disabled Athletes; Joanne Slaton-Camargo-Youth Chair; Dave Shrock, Coaches; Lloyd Stephenson, Masters LDR; Mark winitz, Men's LDR. OFFICER NOMINATIONS/ELECTIONS - Youth Committee member Deborah Sample nominated for Vice president by Lloyd Stevenson. - President (Jerry Colman), Treasurer (Tyler Abbott) and Secretary (Cynci Calvin) unanimously approved by acclamation. - Ballots will be emailed to voting members unless otherwise specified. Return ballots may be emailed, USPS mailed, or brought to the May 17 meeting. MINUTES of January 19, 2005 meeting - Unanimously approved with a two corrections - 1) in treasurer's report first sentence words added in quotes: Currently showing a $8500 due to :"revenue over expenses" flow through funds from sanctions, memberships, investments; 2) In Committee Reports last line under media - 16,000 changed to 1,600. - Rules Change in Article 8 will be voted on at May 17, 2005 meeting: "If a vacancy occurs for any officer position, that position shall be filled by appointment by the most senior officer (President, Vice President, Treasurer, Secretary) with the approval of the Board of Directors. If a vacancy occurs for the Immediate Past President position, the previous Immediate Past President shall fill that position." TREASURER'S REPORT - Final 2004 budget was better than projected by $15,365 due primarily to sanctions. - Sanction trend should continue; Bay to Breakers is back; other big races are returning and other insurance options are not available so events should continue yo come to the PA. - Treasurer's report approved unanimously. 2005 GOLDEN WEST - John presented the preliminary budget/plan to the PA Board of Directors - Date is Sunday, June 12 following the NCAAs; venue is Folsom HS Track - Need 500 athletes minimum, can handle as many as 1,200. - PA will receive all proceeds - Needs publicity, emails, web sites, printed brochures, newspaper items; target HS & college coaches - Need "new blood" assistance for recruiters and mark verifiers - Darrell Hampton will promote meet to World Youth T&F team - Will target potential record breakers - Meet will have two sections - an afternoon and an evening - Three-year deals signed with adidas as sponsor, City of Folsom and Folsom HS as venue 2005-2007 NCAA DIVISION I T&F CHAMPIONSHIPS - Dick Connors (Officials' Director) and George Kleeman selected nationwide group of officials - George Kleeman reported that schedules are in place, competition meeting is scheduled for the next week, web site will be complete next week and set up cannot begin until 10-days before the meet 2006 NATIONAL FALL XC CHAMPIONSHIPS - Peanut Harms and Aggies with Tim Wason won the bid to hold 2006 XC Champs at Golden Gate Park - Limited discussion continues about bidding for 2007 and 2008; 2007 probably will go to East coast (convention in Hawaii) and 2008 may return to Pacific (could be GG Park, Sacramento, or Monterey) with convention being in Reno. 2007 JUNIOR OLYMPIC T&F CHAMPIONSHIPS (July) - Bid must be completed by 7/01/05; Sacramento Sports Commission will assist with bid; Sacramento Visitors & Convention Bureau behind the bid. - NYC might bid if on "short list" for 2012 Olympics; also Portland, San Diego. - Need to do be prepared to put it on ourselves since Sacramento Sports Commission is not likely to have staff available to assist (did not get bid for swimming trials). - 2007 Date is 30 days after NCAAs, 21 after Golden West; 2007 is also State HS meet in Sacramento year 2008 OLYMPIC T&F TRIALS - Sacramento is bidding - will find out in May - New York a possible bidder too. 2005 SERVICE AND LIFETIME AWARDS - No new nominations - Ballots will be sent out and awardees will be announced at May meeting. NEW BUSINESS - PA Masters T&F Championships Meet: Don Rose cannot do it but will donate awards. Need the meet to maintain USATF compliance. Meet can generate $5,000 in revenue. Motion unanimously passed that the PA offer a free sanction if necessary and up to $1000 for cost of venue to assist club/director in holding PA Masters T&F Championships Meet: - PA Surplus Funds: This money could be used to improve the sport in the area. Strategic planning session is needed to look at the big picture. Send ideas to develop a "new activity" to the Board of Directors or to Executive Director. Current possibilities include the Golden West Invitational (may not cost us anything), an Indoor T&F National meet at Reno's new indoor track that would include subsidies to bring world class open and youth athletes. Need a decision about the minimum amount of money to be kept in reserve. August 27 or 28 is a possible date for strategic planning session. COMMITTEE REPORTS - Membership, Irene Herman - 2216 total; lost around 40 masters t&f athletes to SoCal. - Youth, Joanne-Slaton Camargo - meeting with Central went well indicating good cooperation in future activities. SLO youth want to join Central due to Bakersfield competions - this is not a problem. Central wants to bid on 2008 July 4 Youth Nationals - PA could help with this if we don't get the trials. Central is also considering 2009 JO XC Championships. Merging the two associations is still a possibility. - Officials, Dick Connors - Recertification is ongoing. NCAAs have 80-90 PA officials out of the 110. Lots of help with teaching is coming from Race Walk and LDR. Jim Hume is working on issuing the new certification numbers; use 2004 numbers in the meantime and if a problem arises verification can come from George Kleeman. - Race Walk, Art Klein: 50-Plus Festival at Stanford will have an unjudged 5K for all ages and race walk clinics. - Disabled Athletes - Charlie Sheppard: Meet scheduled for May 20 at San Jose City Track. PA was asked if interested in hosting qualifier for European Champs - requires more officials. - LDR, Tyler Abbott: LDR banquet at Wente Vineyards was a success with 74 awards presented and an excellent speaker. - Media, Fred Baer: T&F writers luncheon March 22 in Foster City; Comcast Sportsnet w/Bob Fraley will cover Fresno Relays and Cal/Nevada meet. - Coaches, Dave Shrock - Eight successful clinics held to date; Dave has a coach email list that includes youth, HS, colleges - if used be sure to "blind cc" it. There is also a CD-ROM of national coaches referred to as "Craig's List." - Open Track & Field, Jerry Colman: Grand Prix has begun with first meet at Stanford. $15,000 season prize money offered for both men and women. - Association Grants, Irene Herman: Due May 30 for 2005. $20,000 available for grants of up to $2,000. In 2006 total will be $15,000 available. PA received grant for sub bantam meet (June 5) at Pinole Valley HS "You are the Stars of PA/USATF." Meeting adjourned at 9:50 pm Next Meeting: TUESDAY, May 17, 2005 at Heather Farms Garden Center, 1540 Marchbanks Dr., Walnut Creek
