Meeting was called to order at 11:21 A.M.  by Joanne Camargo

Attendees:  Joanne Camargo, Nadine Davis, Maria Castillo, Leon Wimbley, Charles Sheppard, Maura Kent, Debra Harvey, Bob Shor, Deborah Sample.

Introductions was made by each board member and job descriptions was defined by each board member alone with any additional job functions that was added to the board members job functions.

Additional job functions that was added to board members job descriptions is as follows:  Track Chair and Field Chair will be responsible for making sure that they have the equipment necessary for each station or assign people that can get the necessary items or equipment.  Vice Chair will also be responsible for making sure that the volunteers know their roles and making sure that the survey is sent out to the coaches and completed.

Maura spoke on the communications sandwich boards.  The cost for the sandwich boards are out of the budget, she wants to make a proposal to take the funds for the sandwich boards out of the general funds.

The board agrees to get all new e-mail addresses that will be associated with each board members job title.  Ex:  Joanne [email protected] these changes will be made by Maura.

Thomas Vincent is the new pausatf.org Youth Page Web Master.

On the website changes that will be made is as followed:  We are going to try to have it where there will be one page to verify everything  the new added links are if you hit team roster you will be able to see if the athlete birth certificate has been verified and who has had a background check done.

Per a phone conversation with Maura and Irene, Maura stated that Irene agrees with the board for the changes to be made by Tony Williams concerning the website and the process that he is use to working with.  Maura will forward the email of the changes over to Irene who will then speak with Tony.

The usage of the title Judge Tony, the board will like for him to drop the word “Judge” when he is pertaining to USATF and to change his track meet to “Field Event Only Sectional”.

Leon will be contacting Jon Monsur to ask if it is okay to open an savings account only in order to make direct deposits only in order not to carry so much money around during track meets. 

A club payment form will also be sent out so when clubs send in payments for registration we will have record from which club the checks are coming from or which unattached athlete.

Policy ‘by law change’ we will except money orders, cashiers checks at the top 8 and the top 3 meet with a limit on personal checks.  We will make a bad check list once a club is on the list they will remain on the list, if the club is on the list their club cannot compete until the check is paid along with the fees.  Same day entries we will accept money orders and cash only, no personal checks.  A $20 late fee will be applied per event.

Policy ‘by law change’ have each coach register their team before Feb 1 before their team can compete, a notice of this change will be emailed to each team and each coach will be contacted.

Lee Webb will be hosting a clinic on Feb 9 to teach parents and coaches how to work field events, you have a choice to be certified or non certified.

 

Meeting was adjourned by Joanne at 1:59 p.m.

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