April 19, 2009, 10:30 am, after the Zippy 5K
On a grassy knoll near the start/finish area--see race management for
exact location
Near the Conservatory of Flowers, Golden Gate Park, San Francisco
Chairs.
Men: Tyler Abbott, [email protected]
Women: Katie Wasilenko, [email protected]
Masters: Lloyd Stephenson, [email protected]
__________
TENTATIVE AGENDA
APPROVAL of minutes from Across the Bay Meeting 3/15/2009
SUBCOMMITTEE REPORTS
MUT
Cross Country
2009 Grand Prix update
GGP and PA Champs Options
A. Accept Tim Wason's bids with following stipulations:
1. 2008 team prize money is paid to the PA office within one
week of ATB 3/15/09 (individual money has already been
distributed
according to Mr. Wason). If not paid, the races are
removed from the schedule
[Note: Money was received by PA office on Monday 3/30];
2. 2009 team prize money is paid to the PA office within one
week of each race;
3. 2009 individual prize money is paid to the appropriate
individuals within one week of the standings becoming
final; and
4. The PA office approves this arrangement.
5. Violation of #1 results in the retraction of the 2009
bids. Violation of #2 or #3 makes Mr. Wason ineligible
to bid in 2010.
B. Accept an offer from Lloyd Stephenson.
C. Another option
Sponsorship/Fundraising
VOLUNTEERS
LDR Chairs: Nominations close
Board of Athletics positions, women‚s LDR
Convention Reps
Cross country co-chair
LDR BANQUET
Discussion of continued viability
Club to volunteer
2009 Road Grand Prix schedule
RULES CHANGES
None
TRAVEL FUNDING, short road
List of national championships:
1/18 Half Marathon, both, Houston
3/14 15K, both, Jacksonville
5/7 Mile, both, Minneapolis
5/9 25K, both, Grand Rapids MI
7/4 10K, men, Atlanta
7/25 7 mile, both, Davenport IA
8/22 10 mile, women, Flint MI
9/7 20K, both, New Haven CT
9/20 5K, both, Providence
10/4 10 mile, men, Minneapolis
10/4 Marathon, women, Minneapolis
10/12 10K, women, Boston
11/1 Marathon, men, New York
1/2010 Half marathon, both, Houston (?)
LDR BUDGET
Road prize money, net $1400
Cross country travel fund $900
Year-end awards ($1000)
Road GP ($15,000/20,000)
Cross GP ($8,000)
Ultra GP ($3,000)
Road travel funds ($1,000)
Cross travel funds ($1,000)
Ultra travel funds ($1,000) [shift to GP?]
Year-end award depth
NEW BUSINESS
Rules Changes (new)
Appeals
Other New Business
___________
LDR Committee Meeting Minutes, March 15, 2009, after the Across the Bay 12K
Under the large tree at the west end of the post-race lawn area
Aquatic Park, San Francisco
Tyler Abbott, men‚s LDR chair, Lloyd Stephenson, master‚s LDR chair, Tom
Bernhard, road scorer, Tim Wason, New Balance Excelsior; Katie Wasilenko,
women‚s LDR chair, Irene Herman, membership chair, Impalas; Hollis
Lenderking, MUT subcommittee chair, BAUR; Tim O‚Rourke, Phil Phythian, Ann
Hardham, Tamalpa; Mark Winitz, WVJS; Dave Ahn, Tony Coffey, Aggies.
Meeting called to order 10:35 am.
Minutes from Banana Chase meeting 9/14/2008 unanimously approved as
amended with the addition of the Synaptics Elite 5K to the tentative 2009
road grand prix schedule in Appendix A.
SUBCOMMITTEE REPORTS
MUT
MUT chair discussed difficulties faced by the Ultra grand prix in
competing with private series.
Cross Country
It was moved and unanimously approved to accept the following
seven races on the 2009 cross country grand prix: Santa Cruz 8/22, Empire
8/29, Garin Park 9/26, Presidio 10/3, Willow Hills/Folsom 10/10, Shoreline
10/24, China Camp/Tamalpa 10/31.
A discussion followed concerning delays in payment by Tim Wason,
race director of the GGP and PA Championship races. Mr. Wason explained
he'd had severe medical problems and expenses over the last year, though
it was also pointed out that he had delayed payment the year before.
It was moved and approved with one against and no abstentions to
accept the bids for GGP 9/12 and PA XC Championships 11/22 with the
following stipulations:
1. 2008 team prize money is paid to the PA office within one
week (individual money has already been distributed according to Mr.
Wason). If not paid, the races are removed from the schedule;
2. 2009 team prize money is paid to the PA office within one
week of each race;
3. 2009 individual prize money is paid to the appropriate
individuals within one week of the standings becoming final (but there are
no set penalties for violations of #2 or #3, though presumably any
violations would make the 2010 bid difficult); and
4. The PA office approves this arrangement.
Sponsorship/Fundraising
No report
VOLUNTEERS
Board of Athletics positions, women‚s LDR: Chair announced that we
are still 2-3 women‚s LDR positions short on the Board of Athletics, and
called for volunteers.
Cross country co-chair: Tony Coffey advised that Aggie Rudy Munoz
might be interested. Committee members were asked to put the word out; any
interested parties should come to our Zippy meeting.
LDR chairs. Nominations opened. Katie Wasilenko (women), Lloyd
Stephenson (masters), and Tyler Abbott (men) were nominated, though Mr.
Abbott expressed that he would be looking for a successor the following
term if not the upcoming one.
LDR BANQUET: Hollis Lenderking expressed that we might want to question
whether to continue the banquet given low turnouts, in spite of Tamalpa's
great efforts this year. Discussion was postponed to next meeting, along
with a search for a sponsor club for 2010 if the banquet continues.
2008 Road Grand Prix schedule
Marin Memorial Day 10K: It was moved and approved unanimously to
move this race from the long grand prix to the short grand prix
(especially given that two possible short races have decided not to bid).
Mile: They will not bid this year. The mile itself is not a money
maker, so the race direction is seeing about combining it with a larger
event.
Banana Chase 5K: They will not bid this year due to uncertainty
about sponsorship.
CIM: CIM has bid for open men and all masters (since the men's
Olympic marathon qualifying window will be open while the women's will
not). It was moved and passed unanimously to approve CIM for masters only.
It was then moved and passed unanimously to approve CIM for open men also.
Katie Wasilenko expressed that she might approach the CIM RD about
including the race for open women as well (armed with some participation
numbers); if CIM does bid for open women, we will hopefully be able to
vote on this at the next meeting.
At this point Katie also mentioned she would look into the
possibility of online voting for clubs who don't attend these meetings.
RULES CHANGES
None
TRAVEL FUNDING, Roads
It was announced that national AADP (Association Athlete Development
Program) has not announced its funding opportunities for the year. The
consensus being that we want to wait to hear from AADP before making a
decision, it was moved and unanimously approved that we postpone a vote on
short road funding to Zippy [point of order: no proper motion was made
regarding short road funding in the first place].
Re: long road funding, it was moved and unanimously approved to
awards travel grants of $250 each for a woman to go to the national
marathon championship 10/4 (Twin Cities) and for a man to go to the
national marathon championship in New York 11/1 under the following
criteria:
1. The athlete has no other source of funding;
2. The athlete applies to the LDR chairs by 5/15/2009;
3. The recipient will be the athlete meeting the first two
criteria [and, presumably, general funding criteria] who ran the fastest
marathon between 10/1/2008 and 4/30/2009.
Note: The original motion replaced 5/15 with 7/15 and 4/30 with 6/30, but
it was amended to the above with unanimous approval.
Year-end award depth: no word has been heard from the SWEAT team members.
NEW BUSINESS
New headphone rule: Mark Winitz discussed the new headphone rule, as
revised at national convention in Reno in December. It was moved that we
require grand prix races to prohibit headphones if there is car traffic
anywhere on the course. This motion was later withdrawn in favor of the
following motion, which was approved unanimously: Grand prix races are
required to highly recommend for safety reasons that participants not use
headphones, in appropriate language (to be developed by Mark Winitz and
Katie Wasilenko) on their race applications and websites.
Rules Changes (new): None
Appeals: None
Other New Business: None
Meeting adjourned 11:53 am.
Submitted by Tyler Abbott, acting secretary.
________________________________
APPENDIX A: TENTATIVE 2009 CROSS COUNTRY GRAND PRIX SCHEDULE
8/22 Santa Cruz
8/29 Empire
9/12 GGP
9/26 Garin Park
10/3 Presidio
10/10 Willow Hills/Folsom+
10/24 Shoreline
10/31 China Camp/Tamalpa
11/22 GGP Championships
+5K loop course, on rolling hills, by Folsom High School. Take Prairie
City Road off-ramp off I-50. The HS and course are near the freeway.
Prize money standard ($1500). Time schedule: 9:00am Women, 9:45 Masters
Men, 10:30 Open Men.
_______________________________
APPENDIX B: FINAL 2009 ROAD GRAND PRIX SCHEDULE
3/7 NorCal 10 Miler Long 1.0
3/15 Across the Bay 12K Long 1.5
4/19 Zippy 5K Short 1.0
4/26 Big Sur 5K Short 1.0
5/25 Marin Memorial Day 10K Short 1.0
6/20 Shriners 8K Short 1.0
10/18 Humboldt Half Marathon Long 1.5
11/8 Clarksburg 30K Long 2.0
11/26 Synaptics Elite 5K Short Open Individual only 2.0
12/6 CIM Long 2.0
12/13 Christmas Relays Team only 1.0
