Pacific Association Youth Committee Meeting – January 2009

Pacific
Association Youth Committee Meeting

W e l co m e

Please remember that PAYC meetings
are to follow Robert’s Rule of Order. If you need a refresher you can
visit: http://www.robertsrules.com/

Date: Saturday, January 24

Time: 11:00 pm – 3:00 pm (no
host)

Location: James Logan
High School

1800 H Street (same place of other meeting)

Union City

Chair – Joanne Camargo

Vice Chair – Debra Harvey

Secretary – Nadine Davis

Treasurer
– Dan Wright

Officials Chairperson
– Maria Castillo

Track Chairperson – Deborah
Sample

Field Chairperson – Kenneth
Block

Communications Chairperson
– Maura Kent

Race Walk Chairperson
– Becky Klein

Multi Event Chairperson –
Lee Webb

High School Chairperson –
Darrell Hampton

Cross Country Chairperson –
Bob Shor

Records Chairperson –
Charlie Sheppard

Membership Chairperson –
Tony Williams

AGENDA

Call Meeting to
Order
Minutes From Last
Meeting – Coaches meeting
Oct 11, 2008
USATF Annual Convention
in Reno – December 4-7, 2008

Review Youth Operating
Procedures (YOP). The YOP will be emailed to you so you can view them
before the meeting. The items highlighted in RED will be items
to be voted on at the meeting. Please make a copy, mark it up
and bring to the meeting for discussion and ratification.
Membership Chair
Update ———————- Tony Williams
- Beginning in 2009
  USATF is no longer allowing copies of proof of birth date documentation
  to be used to validate a youth athlete’s birth date. Consequently
  each club will need to collect valid proof of birth documents and present
  them to our Membership Chairperson. These documents will be returned.
  This is a one time exercise per athlete.
- Tony Williams, our
  current PA Youth Membership Chair, will be available for youth club coaches
  and parents of unattached athletes throughout the meeting to check off
  all of your documents. Your documents will be returned to you
  before the end of the meeting. Bring your athlete documents sorted in
  alphabetical order by last name and in one folder per club or unattached
  family. This will help ensure they will stay separated from everyone
  else’s proof of birth documents. If you cannot collect all of your proof
  of birth date documents by this meeting, this can be done later at track
  meets and/or alternative check points will also be arranged for future
  dates. These details will be shared by Tony in the meeting.
Communication’s
Chair Update ————————— Maura Kent
- USATF Drug Testing
  Enforcement
  - Beginning in 2009
    USADA, will be conducting random drug testing for Intermediate and Young
    age groups at the three major championship meets
- Need 3-5 people
  who can write youth oriented articles
- Need 2-3 regionally
  based high school coaches to be responsible to promote each weekend
  at CIF high school invitational a PA sandwich board
- Pilot proposed to
  eliminate paper JO advancement forms and go 100% advancement through
  both rounds of JO qualifications
Official’s Chair
Update ———————————- Maria Castillo
- February 21 USATF
  Official’s certification / recertification clinic with a youth focus
  / reduced cost
Vice Chairperson’s
Update —————————— Debra Harvey
- Per YOP, request
  each club expecting to bring five (5) or more athletes to a 2009 T&F
  championship meet to sign up for a volunteer focus area (PAC, PA/JO,
  Sub-Bantam)
- Youth Coach’s Alliance
  (YCA)
  - New sub-committee
    being developed and launched under the PAYC
Chair Update
—————————– Joanne Camargo
/ Bob Shor
- News from the 2008
  USATF Annual Convention in Reno
  - 2010 Pacific Association
    bid to host USATF National Outdoor Track & Field Junior Olympic
    Nationals
- Update on 2009 USATF
  National Outdoor XC JO Nationals
  - PA won this bid
    last year, progress update on meet planning
Cross Country 2009
Schedule Bob Shor / Joanne Camargo
- Bid for 2009 Cross
  Country meet series
  - If you plan to bid
    for a meet, ensure you follow the proposed bidding guidelines in the
    YOP
- Move the Region
  14 prior to state meet to align with all other associations; what is
  the impact to PA youth athletes?

Unfinished business.
New business.
Announcements.
Adjournment.

Pacific Association Youth Committee Meeting – January 2009